Payment Application Log Fields

Depending on your settings, the following fields might appear on the page as table columns, spreadsheet rows, or in detail windows. Fields that are generic across the application, such as Name, may not be included here.

Dates

Approval Date

The date the agreement, change, or payment application was approved.

Period To

The last day of the billing period in which the payment application was created.

Rejected Date

The date when the agreement, change, or payment application was rejected.

Submitted Date

The date the agreement, change, or payment application was submitted for approval.

Withdraw Approval Date

The date when approval for the agreement, change, or payment application was withdrawn.

Financial

Agreement Current Value

Agreement Original Value

The original value of the contract or commitment.

Amount Approved

The total amount approved for the payment application.

Approved Change Orders

The sum of approved change orders for the payment application.

Balance To Finish + Retainage

The total of the balance required to finish work represented by the agreement, plus the amount of retainage to be paid when work is complete.

Change Order Additions (Previous)

The sum of all additions made to the change order during the previous period.

Change Order Additions (This Period)

The sum of all additions made to the change order during this period.

Change Order Deductions (Previous)

The sum of all deductions made to the change order during the previous period.

Change Order Deductions (This Period)

The sum of all deductions made to the change order during this period.

Completed and Stored to Date

The total quantity completed and stored by the current date.

Current Payment Due

The original value of the contract or commitment.

Previous Amount Approved

The amount approved for all previously submitted payment applications.

Total Earned Less Retainage

The total amount earned for the associated agreement, minus all money withheld as retainage.

Total Retainage

The total amount of money that has been withheld as retainage for work on the agreement.

General

Additional Approver

A company other than the project owner or general contractor that can approve the payment application.

Additional Approver Contact

A contact at any company other than the project owner or general contractor that can approve the payment application.

Approval Withdrawn By

The user who withdrew approval of the payment application.

Approved By

The user who approved the payment application.

Associated Agreement

The agreement associated with the payment application.

Currency

The currency in which the payment application is written.

Description

A brief explanation of the payment application.

Exchange Rate

The rate of exchange between the currency of the payment application and the base currency, if the currencies are different. If the currencies are the same, this field is disabled.

From Company

The company that awarded the payment application.

From Contact

The user at the company that awarded the payment application who is responsible for communications about the payment application.

Rejected By

The user who rejected the agreement, change, or payment application.

Status

The status of the payment application.

Submitted By

The user who submitted the agreement, change, or payment application for approval.

To Company

The company to be given the payment represented by the payment application.

To Contact

The contact at the company to be given the payment represented by the payment application.

Type

The type of agreement associated with the payment application.