Add a Time-phased Fund to a Project

Adding a time-phased fund is similar to adding any other fund. The only difference is that you can use the Time Phase view to specify exactly how much of the fund is used during each period of its lifecycle.

To add a time-phased fund to a project:

  1. In the object selector, select ﱆ Project, select View Projects List, and then select a project name.
  2. From the Main Menu, select Cost and Funds, and then select Project Funds.
  3. In the Status view, select Add.
  4. In the new row, complete these fields:
    • Name: The name of the fund.
    • ID: A unique ID for the fund.
    • Total: The total amount of money in the fund.
    • Start Date field, enter the date when you want the fund to become available.
    • End Date field, enter the date when money in the fund will no longer be available.

    You can complete any other fields as necessary, but these are the only fields required to start defining time-phased quantities. Refer to Fund Fields for more information on each field.

  5. Select Save.
  6. Select Time Phase to switch to the Time Phase view.
  7. In the row for the fund you just created, set the Distribution Type to one of the time-phased values—Yearly, Quarterly, or Monthly.

    This determines how often money in the fund can be distributed, consumed, and appropriated for the project.

    When you set the Distribution Type field to a time-phased value, a yearly, quarterly, or monthly breakdown appears to the right of the fund table. The Distributed column, which appears just before this breakdown, shows totals for all of the time periods in the breakdown.

    For each period, you can set the Total, Consumed, and Approved values:

    • Total: The total amount of money from the fund that will be available for the project during this time period. The sum of time-phased Total values across the fund's lifecycle cannot exceed the Total value of the fund (the fund's main Total value, not the Total shown in the Distributed column).
    • Consumed: The total portion of the fund that will be consumed during this time period.
    • Appropriated: The total portion of the fund that will be appropriated during this time period.

    The Consumed and Appropriated values for any time period cannot exceed the Total for that time period.

    How far in advance you distribute funds is up to you. As long as the fund is active, you can come back to it and adjust its values.

  8. Select Save.

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